Administrative Assistant Jobs Vacancy in USA at Air Products

Req No. 11180BR
Job Title ADMINISTRATIVE ASSISTANT
Employment Status Full Time
Employment Type North America - Non Exempt
Country United States
Location US-CA-Carson
US-CA-Wilmington
Organization US - Global Operations
Job Description and Qualifications The Southern California Tonnage Operations team as an opening for an Adminstrative Assistant to support the Wilmington and Carson HYCO plants. The Adminstrative Assistant will support the 25 employees that work between both facilities. The job responsbilities include:

1) Maintain requisition to pay of annual service providers and discreet materials and services via preferred payment method—Purchase Order in SAP ERP , AP Direct, E-Form, American Express Procurement Card, Check Request—by:
a. Verification of required insurance and safety qualifications of all contractors and solicitation of information from contractors when needed
b. Requisition generation per needed services and materials via preferred payment method
c. Assurance of Purchase Order issuance via SAP ERP
d. Invoice processing/tracking to verify payment
e. Querying SAP to generate Purchase Order and Work Order reports when requested
2) Training Coordinator: Organize training for the employees; Maintain personnel profiles in LSO current; Maintain Site Specific Task Groups current; Maintain employee information folders.
3) SWIM / EMOC Coordinator: Submitts and performs all activities to close Class 1 Proecudral eMOC; Coordinate Training Rosters; Prints and Updates SWIM books and Share Site.
4) Actively participate in our Basic Safety Program: Ensure team is submitting APT's, sends out reminders, attend safety meetings.
5) Maintain inventories of office and kitchen supplies for both plants
6) Document Control: Develop and Maintain the Plant APOnline Share Site.
7) Coordinate on-site and off-site lunches, training and business meetings
8) Maintain plant records including vacation, sick days, phone lists, etc.


Qualifications/Requirements:
• High school diploma/GED with at least 3 - 5 years experience
• Experience using Microsoft Office Suite
• Strong communication skills (verbal and written)
• Ability to work independently, to multi-task and to handle confidential requests, as well as in a team environment
• SAP ERP experience desired, but not required
• SharePoint experience desired, but not required

Air Products (NYSE:APD) serves customers in industrial, energy, technology and healthcare markets worldwide with a unique portfolio of atmospheric gases, process and specialty gases, performance materials, and equipment and services. Founded in 1940, Air Products has built leading positions in key growth markets such as semiconductor materials, refinery hydrogen, home healthcare services, natural gas liquefaction, and advanced coatings and adhesives. The company is recognized for its innovative culture, operational excellence and commitment to safety and the environment. In fiscal 2011, Air Products had revenues of $10.1 billion, operations in over 40 countries, and 18,900 employees around the globe. For more information, visit www.airproducts.com.

To apply for this position, please visit the Air Products Career Center. Click on the link Search job openings from the left navigation bar. You can apply specifically to Job Req #11180BR. If you are a current Air Products employee, please apply via APOnline by clicking on Online Applications, then selecting Career Center.

We thank all applicants in advance for their interest; however, only those applicants who are being considered for an interview, or are currently employed by Air Products, will be contacted.

Air Products is an equal opportunity employer (M/F/D/V) where diversity matters.
Type of Relocation Benefits Provided None

To Apply:

https://sjobs.brassring.com/1033/ASP/TG/cim_jobdetail.asp?SID=^VTidjrQluuPluRTpqITIlEjpO27eun9vunV0eWEyxwSQYjyf0dJ2ttzVkO5/ReR7&jobId=324624&type=search&JobReqLang=1&recordstart=1&JobSiteId=5105&JobSiteInfo=324624_5105&GQId=0